Policies

Library Card Brochure PDF

Who May Apply for a Library Card:

• Any individual who resides in the Franklin Square School District #17 may obtain a library card. Library cards may be issued for a three-year period.
• Persons owning property within SD#17, but residing out of the district, may obtain a library card for themselves and each member of their immediate family.
• Children not yet in the first grade may be issued a card upon parental or guardian request.
• First graders enrolled in an SD#17 elementary school will be issued a library card during the annual class visit.
• Students enrolled in H. Frank Carey High School may apply for a library card with a valid student ID.
• Staff currently employed in any SD#17 schools may apply for a Franklin Square library card. Library cards will be issued for one school year. Staff must bring a photo ID, and a current pay stub to prove they are currently employed within the school district. These courtesy cards are only valid at the Franklin Square Public Library.

How to Apply for a Library Card:

• Any individual interested in obtaining a library card must present two forms of identification with their address, one of which must be a photo I.D.
• In order to obtain a library card for a child (under 18 years of age), his/ her parent or guardian must present two forms of their own identification. In addition, the child must be present to receive his/her library card. However, students enrolled in H. Frank Carey High School may apply for a library card with only a valid student ID.
• If the parent or legal guardian (with proof) has a different last name than the child, the adult, in addition, must show a letter from the child’s school or a report card with the child’s name.
• If a minor has a card that is delinquent and the parent/guardian who signed the minor’s application wishes to apply for an adult card, then the charges on the minor’s card must be paid before the parent/ guardian may be issued a card.
• Any identification with a P.O. Box address will not be accepted.
• Library cards are not considered proof of identification.

Types of Identification Accepted:

• Current Driver’s License
• Current Non Driver Photo Identification Card
• Current Car Registration
• Current Proof of Car Insurance
• Utility Bill (dated within the last 30 days)
• Current School Identification Card (only if it includes applicant’s address).

How to Renew a Library Card:

• Any individual interested in renewing a library card must present one valid form of ID.
• In order to renew a library card for a child, his/her parent or guardian must present one valid form of ID and the child’s card.
• If the parent or legal guardian (with proof) has a different last name than the child, the adult, in addition, must show a letter from the child’s school or a report card with the child’s name.
• Any identification with a P.O. Box address will not be accepted.
• Library cards are not considered proof of identification.

Using A Franklin Square Library Card:

A Franklin Square Library cardholder may use his/her card in any Nassau County public library, subject to borrowing limitations on certain popular materials imposed by each library.

Use of Library cards by Children/Teens:

In accordance with the American Library Association’s Access to Library Resources and Services for Minors: An Interpretation of the Library Bill of Rights, Library Trustees and Staff are charged with the responsibility of providing free and equal access to library materials and services to everyone. Moreover, it is impossible for them to know the opinions of parents and guardians regarding the items borrowed by minor children. Therefore, it is the policy of the Franklin Square Public Library that parents and guardians, not the Library staff or Trustees, are responsible for monitoring and approving the selection of materials made by minor children and Teens. Only the parent or guardian may restrict their children from borrowing specific library materials. Parents or guardians who wish their children not to borrow certain materials must inform or accompany their children.

Using an Expired Library Card:

Should a patron not have the proper identification needed to renew his/her card at the time of visit, items may continue to be checked out provided the patron possesses a Franklin Square Public Library card, is in good standing, and only if the current date is within one month of the expiration date. If the patron possesses a library card from another library, the card may continue to be used provided the current date is within one month of the expiration date.

Replacement Library Cards:

• To replace a lost card, the patron must reapply following the requirements needed to obtain a new library card and pay a nonrefundable fee of $3.
• Stolen cards will be replaced free of charge.
• If the card is old, damaged or unreadable, then the patron may apply for a new card free of charge.

Transient Cards

The library offers cards to adults, 18 years and older, who are residing within impermanent and/or transient housing situations. A temporary 6-month card may be issued to those residing in transient housing such as a shelter, group home, center, institution, or organization with a letter from the administration of the organization. These cards may only be used within the Franklin Square Public Library (no outside borrowing privileges, no interlibrary loans).

Revised 10/22/19; 9/21/20; 12/17/22

Overdue Charges:

Overdue fines are not charged for Sundays and holidays in which the Library is closed.

Adult Items

No fine

25¢/day

50¢/day

Apply NEW item fines

No fine

$1/day

10¢/day

10¢/day

$20.00/day

$5/day

$5/day

$5/day

$1/day

Children’s Items

No fine

$1/day

No fine

No fine

25¢/day

Patrons are responsible for replacement cost of items that are not returned, claimed returned, billed, or returned in the Better World Book drop. Replacements may be arranged in lieu of payment with Director approval.

Maximum Overdue Fines:

Maximum fines are as follows.

Adult/Children’s Book:  $10

New DVD:  $25

New CD:  $10

E-Readers:  $100

Museum Passes: $100

Roku: $100

Hot Spot: $100

Video Games: $25

Board members (current and former) and employees (current and former) shall not be exempt from the above policy.

Adopted 8/30/2011
Revised 7/28/2015; 3/28/2022

Museum passes may be borrowed, free of charge, by Franklin Square Public Library cardholders, over 18 years of age, who are in good standing (i.e., no outstanding fines). Passes must be reserved using the museum pass reservation system. Only one pass may be borrowed per library card at a time. Patrons may reserve up to 4 passes per library card within a 60-day period in fairness to others, only one reservation for a specific museum may be reserved within a 60-day period. Borrowers must return a pass before borrowing another one. The Library reserves the right to monitor usage to ensure fair access to the greatest number of patrons.

Borrowers are responsible to call the museum directly for hours of operation, parking or directions. Each museum determines the rules and regulations governing the use of its museum pass. The museum pass may not provide admission to all exhibits at the museum. Borrowers are advised to have a back-up plan in case the museum is unexpectedly closed, or if a museum pass is not returned in time. The library assumes no responsibility of any kind arising out of the reservation or use of museum passes, and pass use is at the discretion of the Director.

There are two types of passes:

Print on Demand

These passes may be printed from either home or library. Reservation is for 1 day, the date of your visit.

Pick up/ Return

These passes are checked out for 3 days. Pick up/Return passes must be checked out using the card under which it was reserved. Passes must be returned to the reference Desk no later than one hour before library closing on the due date. A fee of $20 per day will be charged to the borrower for passes returned late. Borrowers are responsible for the replacement cost of a lost pass.

Adopted 4/24/2012
Amended 4/30/2019

Passes must be returned to the Reference Desk no later than one hour before library closing on the due date. A fee of $20 per day will be charged to the borrower for passes returned late. Borrowers are responsible for the replacement cost of a lost pass.

PLEASE NOTE: There are a limited number of passes; failure to return a pass on time means that another family is inconvenienced.

The following activities are not permitted in the Library, the Library parking lot or surrounding premises:

• Smoking, including the use of vaporizers or electronic cigarettes
• Engaging in sexual activity or indecent behavior on Library premises
• Cell phones should be on silent or vibrate when entering the building. Keep your voice low and your conversation brief
• Carrying a weapon into the Library
• Damaging or stealing Library property or materials
• Physically harming staff or patrons
• Soliciting
• Disobeying the reasonable direction of the Library Director or the Director’s designee
• Bringing animals into the Library except service animals, or with the prior authorization of the Library Director
• Misusing the restrooms (using as a laundry or personal washing facility)
• Leaving a child under the age of 11 unattended in the library
• Talking loudly, making noise, playing audio, or engaging in other disruptive conduct
• Interfering with another person’s use of the library, including harassment
• Interfering with Library personnel’s performance of their duties, including harassment
• Taking photographs or video (without express permission of the Library Director)
• Sleeping
• Possession of illegal drugs or alcoholic beverages
• Eating or drinking near computers; elsewhere drinks with very secure caps are allowed
• Anyone entering the Library must be fully clothed; footwear is required
• Masking requirements or other measures against the spread of disease may be implemented at any time by the Library

Library users who violate this policy may be subject to suspension of their Library privileges, exclusion from the library, and/or legal action. A copy of the Rules of Conduct is posted on the public bulletin board of the Library.

Adopted 12/15/1992
Amended 12/21/2004; 9/2009; 3/28/2017; 1/23/2019; 6/3/2020; 6/28/2021; 4/25/2022

The Franklin Square Public Library may use photographs and/or video of library programs, events, and other activities to advance the mission of the library. These images may appear in various FSPL publications, including, but not limited to, the library website, newsletters, programs, brochures, social media, or other media outlets.  By registering for programs you authorize the use of any photographs, audio, or video taken while at the library for publicity purposes as indicated, without compensation.

Persons NOT interested in having their image used for publicity PR purposes may fill out the Opt-Out form.

Adopted 4/26/2021

Smoking shall not be permitted and no person shall smoke within one hundred feet of entrances, exits, or outdoor areas of the library. Smoking is defined as burning of a lighted cigar, cigarette, pipe, or any other substance that contains tobacco including vaping or electronic cigarettes.

Signage is to be posted outside each door of the building, located as close to the 100-foot restricted perimeter as possible. Signage will include the statement: New York State law prohibits smoking within 100 feet of public library doorways.

Adopted 9/17/1996
Amended 8/13/2019

The Library Board of Trustees recognizes that sound, ethical standards of conduct serve to increase the effectiveness of the Library Board of Trustees, Library staff and volunteers. Actions based on an ethical code of conduct promote public confidence and the attainment of library goals. The Board also recognizes its obligation, under the provisions of the New York General Municipal Law, to adopt a code of ethics setting forth the standards of conduct required of all library officers and employees.

The Library Board of Trustees is also committed to avoiding any situation in which the existence of simultaneous, conflicting interests of any Library officer or employee may call into question the integrity of the management or operation of the library. The Board affirms its commitment to adhere scrupulously to all applicable provisions of law regarding material conflicts of interest.

1. Gifts: No officer or employee shall directly or indirectly solicit, accept, or receive any money or gift. However, the Board welcomes and encourages the writing of letters or notes expressing gratitude or appreciation to staff members.
2. Confidential Information: No officer or employee shall disclose confidential information acquired by him or her in the course of his or her official duties or use such information to further his or her personal interest.
3. Representation Before the Board: An officer or employee shall not receive or enter into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before the Library Board of Trustees.
4. Disclosure of Interest in Matters Before the Board: A member of the Board of Trustees and any officer or employee of the Library, whether paid or unpaid, who participates in the discussion or gives official opinion to the Board on any matter before the Board shall publicly disclose on the official record the nature and extent of any direct or indirect financial or other private interest he or she has in such matter.
5. Duty to Report Violations of this Policy: Any Library officer or employee or any member of the public noting or suspecting a violation is encouraged to report the matter, either in confidence or in public, to the Library Board of Trustees. No Library officer or employee will be retaliated against for making such a report.

Adopted July 29, 2014
Amended July 12, 2016

The following regulation is hereby enacted by this Board of Library Trustees in accordance with Public Officers Law, article 6, sections 84 through 90, commonly known as the Freedom of Information Act, and hereinafter referred to as the “Act”.

Article I:

The Library Director is hereby designated as the Records Officer.  The Records Access Officer is the person from whom those library records, memoranda, documents or other written information required to be made available to the public by the Act may be obtained.  In the absence of a Director of the library facilities, the Assistant Library Director is so designated as the Public Access Officer.

Article II:

Request for inspection or copies of such records as are required to be made available by the Act, as well as other applicable law, may be made to the Library Director at the Director’s Office during all hours in which the library is regularly open for business.  These hours shall ordinarily be Monday through Friday from 10:00 a.m. to 4:00 p.m.

Article III:

Request to inspect records or to secure copies thereof shall be submitted to the Library Director by completion of a requisition form (see Appendix).

1. The requisition form shall contain the name and address of the requestor, identification of the record, document or other date required, with as great a degree of clarity and specificity as may be practical.
2. In the event a copy of the particular document, Record or other data is requested, a fee payable by check or money order to the order of the Franklin Square Public Library shall be paid as follows:
   • 25 cents a page for photocopies not exceeding 9” x 14”.
   • Computer read-out and copies of records other than 9” x 14” or less in size shall be the actual cost excluding fixed agency costs such as salaries.

All fees shall be turned over to the Library Treasurer.

Article IV:

The Library Director shall maintain a register which shall include the date of requisition, the name and address of the requestor and a description of the documents or records to be examined or copies, as well as the action taken by the Library Director in response to such requisition, and a notation of the fees received.

Article V:

The Records Access Officer shall maintain a reasonable detailed current list, by subject matter, of all record records in its possession, whether or not such records are available pursuant to subdivision 2 of section 87 of the Public Officers Law, which list shall be sufficiently detailed to permit identification of the category of the records requested.

Article VI:

The Library Director, as expeditiously as possible, and within five days of a request for records, shall:

1. If the records are in the possession of the Library Director, make the same available to the requestor for inspection.
2. If the records are not in the possession of the Library Director:
   • Advise requestor that such records are not maintained in the Library’s files;
   • Requisition the document or record from the appropriate department within the Library where the document is located so that such document or record will be available for inspection or copying in the Office of the Library Director; or
   • Provide the requestor an appropriate written order directed to the head of the particular Library department where the record is maintained, authorizing the examination of the document.  In such event, the Library Director shall also communicate with such Library Department Head advising of the issuance by the Director of such authorization.
3. In the event that in the material or the records or documents requested or a portion of such record or document is deemed by the Library Director to be excludable material as outlined in Article VII hereof, the Library Director is authorized and directed to delete such information from any copies made available to the requestor, or to not make available for inspection the original of such record but only a copy thereof having first deleted the unauthorized information.

Article VII:

However, no record shall be made available for inspection or copying where, in the judgment of the Library Director, the disclosure of such records:

1. Is specifically exempt from disclosure by state or federal statute;
2. Is an unwarranted invasion of personal privacy;
3. Would impair present or imminent contract awards or collective bargaining negotiations;
4. Have been reported in confidence to the Library;
5. Are not relevant or essential to the ordinary work of the Library;
6. Relate to employment, medical or credit histories, or personal references of employment applicants, except when the applicant has provided a written release permitting such disclosure;
7. Are inter-agency or intra-agency materials which are not:
   • Statistical or factual tabulations or data
   • Instructions to staff that affect the public or
   • Final agency policy or determinations
8. Medical Reports;
9. As a list of names and addresses to be used for private, commercial or fund-raising purposes;
10. Records related to the circulation of Library materials which contain names or other personally identifying details regarding the users of the Library;
11. Relate to items of a personal nature when disclosure would result in an economic or personal hardship to a subject party and such records are not relevant or essential to the ordinary work of the Library.

The Library Director shall deny such request, in writing, or furnish a written acknowledgement of the receipt of such request, and advise the requestor of the right to appeal.

Article VIII:

In the event of the refusal of the Library Director to furnish Library records or other data to which the requestor declares entitlement, an appeal shall be directed to the Board of Trustees within thirty days after the denial from which such appeal was taken.  The Board of Trustees is hereby authorized to investigate all facts surrounding the particular requisition, including an interview with the requestor for the purposes of ascertaining the exact record of document sought, the purpose for which such document is sought in the event the Library Director has declined to deliver the document by virtue of a determination by the Director that such document is an excluded document under this act or other law, and all other facts relevant to the particular requisition.  A decision on such appeal shall be rendered thereon.  In the event of a denial of such an appeal, the requestor shall have the right to commence an Article 78 proceeding in the Supreme Court, Nassau County, to compel the production of the particular document or record.

Article IX:

The following documents and records, whether produced, filed or maintained by the Library, shall be available for public inspection and examination:

1. Library Board Minutes
2. Bid specifications
3. Bids
4. Purchase Orders and Contracts
5. Records of library receipts and expenditure, including checks
6. Lists of employees and their remuneration
7. Employment organization contracts
8. Library policies of any kind or nature
9. Library regulations
10. Staff minutes
11. Insurance Policies
12. Audits, either external or internal
13. To bona fide members of the news media, upon written notice, the Library Director shall make available an itemized record setting forth name, address, title and salary of every officer or employee which shall be compiled by each fiscal officer charged with the duty of preparing payrolls for such officers for such officers and such records shall be made available for on inspection by the officer charged with the duty of certifying such payrolls.

Article X:

A notice containing the title or name and business address of the Records Access Officer and appeals person or body and the location where records can be seen or copied, shall be posted in a conspicuous location wherever records are maintained and/or published in a local newspaper of general circulation.

Article XI:

This regulation shall be deemed effective as of August 20, 1996.

Article XII:

If any provision of these regulations or the application thereof to any person or circumstances is adjudged invalid by a court of competent jurisdiction, such judgment shall not affect or impair the validity of the other provisions of these regulations or the application thereof to other persons and circumstances.

Adopted 8/20/1996

Introduction

Franklin Square Public Library is committed to maintaining a workplace free from sexual harassment. Sexual harassment is a form of workplace discrimination. All employees are required to work in a manner that prevents sexual harassment in the workplace. This Policy is one component of Franklin Square Public Library commitment to a discrimination-free work environment. Sexual harassment is against the law and all employees have a legal right to a workplace free from sexual harassment and employees are urged to report sexual harassment by filing a complaint internally with Franklin Square Public Library. Employees can also file a complaint with a government agency or in court under federal, state or local antidiscrimination laws.

Policy

1. Franklin Square Public Library policy applies to all employees, applicants for employment, interns, whether paid or unpaid, contractors and persons conducting business, regardless of immigration status, with Franklin Square Public Library. In the remainder of this document, the term “employees” refers to this collective group.
2. Sexual harassment will not be tolerated. Any employee or individual covered by this policy who engages in sexual harassment or retaliation will be subject to remedial and/or disciplinary action (e.g., counseling, suspension, termination).
3. Retaliation Prohibition: No person covered by this Policy shall be subject to adverse action because the employee reports an incident of sexual harassment, provides information, or otherwise assists in any investigation of a sexual harassment complaint. Franklin Square Public Library will not tolerate such retaliation against anyone who, in good faith, reports or provides information about suspected sexual harassment. Any employee of Franklin Square Public Library who retaliates against anyone involved in a sexual harassment investigation will be subjected to disciplinary action, up to and including termination. All employees, paid or unpaid interns, or non-employees* working in the workplace who believe they have been subject to such retaliation should inform a supervisor, manager, or library director or director’s designee. All employees, paid or unpaid interns or non-employees who believe they have been a target of such retaliation may also seek relief in other available forums, as explained below in the section on Legal Protections.
4. Sexual harassment is offensive, is a violation of our policies, is unlawful, and may subject Franklin Square Public Library to liability for harm to targets of sexual harassment. Harassers may also be individually subject to liability. Employees of every level who engage in sexual harassment, including managers and supervisors who engage in sexual harassment or who allow such behavior to continue, will be penalized for such misconduct.
5. Franklin Square Public Library will conduct a prompt and thorough investigation that ensures due process for all parties, whenever management receives a complaint about sexual harassment, or otherwise knows of possible sexual harassment occurring. Franklin Square Public Library will keep the investigation confidential to the extent possible. Effective corrective action will be taken whenever sexual harassment is found to have occurred. All employees, including managers and supervisors, are required to cooperate with any internal investigation of sexual harassment.
6. All employees are encouraged to report any harassment or behaviors that violate this policy. Franklin Square Public Library will provide all employees a complaint form for employees to report harassment and file complaints.
7. Managers and supervisors are required to report any complaint that they receive, or any harassment that they observe or become aware of, to library director or director’s designee.
8. This policy applies to all employees, paid or unpaid interns, and non-employees and all must follow and uphold this policy. This policy must be provided to all employees and should be posted prominently in all work locations to the extent practicable (for example, in a main office, not an offsite work location) and be provided to employees upon hiring.

*A non-employee is someone who is (or is employed by) a contractor, subcontractor vendor, consultant, or anyone providing services in the work-place. Protected non-employees include persons commonly referred to as independent contractors, “gig” workers and temporary workers. Also included are persons providing equipment repair, cleaning services or any other services provided pursuant to a contract with the employer

What Is Sexual Harassment?

Sexual harassment is a form of sex discrimination and is unlawful under federal, state, and (where applicable) local law. Sexual harassment includes harassment on the basis of sex, sexual orientation, self-identified or perceived sex, gender expression, gender identity and the status of being transgender.

Sexual harassment includes unwelcome conduct which is either of a sexual nature, or which is directed at an individual because of that individual’s sex when:

• Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment, even if the reporting individual is not the intended target of the sexual harassment;
• Such conduct is made either explicitly or implicitly a term or condition of employment; or
• Submission to or rejection of such conduct is used as the basis for employment decisions affecting an individual’s employment.

A sexually harassing hostile work environment includes, but is not limited to, words, signs, jokes, pranks, intimidation or physical violence which are of a sexual nature, or which are directed at an individual because of that individual’s sex. Sexual harassment also consists of any unwanted verbal or physical advances, sexually explicit derogatory statements or sexually discriminatory remarks made by someone which are offensive or objectionable to the recipient, which cause the recipient discomfort or humiliation, which interfere with the recipient’s job performance.

Sexual harassment also occurs when a person in authority tries to trade job benefits for sexual favors. This can include hiring, promotion, continued employment or any other terms, conditions or privileges of employment. This is also called “quid pro quo” harassment.

Any employee who feels harassed should report so that any violation of this policy can be corrected promptly. Any harassing con-duct, even a single incident, can be addressed under this policy.

Examples of Sexual Harassment

The following describes some of the types of acts that may be unlawful sexual harassment and that are strictly prohibited:

• Physical acts of a sexual nature, such as:
  • Touching, pinching, patting, kissing, hugging, grabbing, brushing against another employee’s body or poking another employee’s body;
  • Rape, sexual battery, molestation or attempts to commit these assaults.
• Unwanted sexual advances or propositions, such as:
  • Requests for sexual favors accompanied by implied or overt threats concerning the target’s job performance evaluation, a promotion or other job benefits or detriments;
  • Subtle or obvious pressure for unwelcome sexual activities.
• Sexually oriented gestures, noises, remarks or jokes, or comments about a person’s sexuality or sexual experience, which create a hostile work environment
• Sex stereotyping occurs when conduct or personality traits are considered inappropriate simply because they may not con form to other people’s ideas or perceptions about how individuals of a particular sex should act or look.
• Sexual or discriminatory displays or publications anywhere in the workplace, such as:
  • Displaying pictures, posters, calendars, graffiti, objects, promotional material, reading materials or other materials that are sexually demeaning or pornographic. This includes such sexual displays on workplace computers or cell phones and sharing such displays while in the workplace.
• Hostile actions taken against an individual because of that individual’s sex, sexual orientation, gender identity and the status of being transgender, such as:
  • Interfering with, destroying or damaging a person’s workstation, tools or equipment, or otherwise interfering with the individual’s ability to perform the job;
  • Sabotaging an individual’s work;
  • Bullying, yelling, name-calling.

Who Can Be a Target of Sexual Harassment?

Sexual harassment can occur between any individuals, regardless of their sex or gender. New York Law protects employees, paid or unpaid interns, and non-employees, including independent contractors, and those employed by companies contracting to provide services in the workplace. Harassers can be a superior, a subordinate, a coworker or anyone in the workplace including an independent contractor, contract worker, vendor, client, customer or visitor.

Where Can Sexual Harassment Occur?

Unlawful sexual harassment is not limited to the physical workplace itself. It can occur while employees are traveling for business or at employer sponsored events or parties. Calls, texts, emails, and social media usage by employees can constitute unlawful workplace harassment, even if they occur away from the workplace premises, on personal devices or during non-work hours.

Retaliation

 Unlawful retaliation can be any action that could discourage a worker from coming forward to make or support a sexual harassment claim. Adverse action need not be job-related or occur in the workplace to constitute unlawful retaliation (e.g., threats of physical violence outside of work hours).

Such retaliation is unlawful under federal, state, and (where applicable) local law. The New York State Human Rights Law protects any individual who has engaged in “protected activity.” Protected activity occurs when a person has:

• made a complaint of sexual harassment, either internally or with any anti-discrimination agency;
• testified or assisted in a proceeding involving sexual harassment under the Human Rights Law or other anti-discrimination law;
• opposed sexual harassment by making a verbal or informal complaint to management, or by simply informing a supervisor or manager of harassment;
• reported that another employee has been sexually harassed; or
• encouraged a fellow employee to report harassment.

Even if the alleged harassment does not turn out to rise to the level of a violation of law, the individual is protected from retaliation if the person had a good faith belief that the practices were unlawful. However, the retaliation provision is not intended to protect persons making intentionally false charges of harassment.

Reporting Sexual Harassment

Preventing sexual harassment is everyone’s responsibility. Franklin Square Public Library cannot prevent or remedy sexual harassment unless it knows about it. Any employee, paid or unpaid intern or non-employee who has been subjected to behavior that may constitute sexual harassment is encouraged to report such behavior to a supervisor, manager or library director or director’s designee. Anyone who witnesses or becomes aware of potential instances of sexual harassment should report such behavior to a supervisor, manager or library director or director’s designee.

Reports of sexual harassment may be made verbally or in writing. A form for submission of a written complaint is attached to this Policy, and all employees are encouraged to use this complaint form. Employees who are reporting sexual harassment on behalf of other employees should use the complaint form and note that it is on another employee’s behalf.

Employees, paid or unpaid interns or non-employees who believe they have been a target of sexual harassment may also seek assistance in other available forums, as explained below in the section on Legal Protections.

Supervisory Responsibilities

All supervisors and managers who receive a complaint or information about suspected sexual harassment, observe what may be sexually harassing behavior or for any reason suspect that sexual harassment is occurring, are required to report such suspected sexual harassment to library director or director’s designee.

In addition to being subject to discipline if they engaged in sexually harassing conduct themselves, supervisors and managers will be subject to discipline for failing to report suspected sexual harassment or otherwise knowingly allowing sexual harassment to continue.

Supervisors and managers will also be subject to discipline for engaging in any retaliation.

Complaint and Investigation of Sexual Harassment

All complaints or information about sexual harassment will be investigated, whether that information was reported in verbal or written form. Investigations will be conducted in a timely manner, and will be confidential to the extent possible.

An investigation of any complaint, information or knowledge of suspected sexual harassment will be prompt and thorough, commenced immediately and completed as soon as possible. The investigation will be kept confidential to the extent possible. All persons involved, including complainants, witnesses and alleged harassers will be accorded due process, as outlined below, to protect their rights to a fair and impartial investigation.

Any employee may be required to cooperate as needed in an investigation of suspected sexual harassment. Franklin Square Public Library will not tolerate retaliation against employees who file complaints, support another’s complaint or participate in an investigation regarding a violation of this policy.

While the process may vary from case to case, investigations should be done in accordance with the following steps:

• Upon receipt of complaint, library director or director’s designee, will conduct an immediate review of the allegations, and take any interim actions (e.g., instructing the respondent to refrain from communications with the complainant), as appropriate. If complaint is verbal, encourage the individual to complete the “Complaint Form” in writing. If he or she refuses, prepare a Complaint Form based on the verbal reporting.
• If documents, emails or phone records are relevant to the investigation, take steps to obtain and preserve them.
• Request and review all relevant documents, including all electronic communications.
• Interview all parties involved, including any relevant witnesses;
• Create a written documentation of the investigation (such as a letter, memo or email), which contains the following:
  • A list of all documents reviewed, along with a detailed summary of relevant documents;
  • A list of names of those interviewed, along with a detailed summary of their statements;
  • A timeline of events;
  • A summary of prior relevant incidents, reported or unreported; and
  • The basis for the decision and final resolution of the complaint, together with any corrective action(s).
• Keep the written documentation and associated documents in a secure and confidential location.
• Promptly notify the individual who reported and the individual(s) about whom the complaint was made of the final determination and implement any corrective actions identified in the written document.
• Inform the individual who reported of the right to file a complaint or charge externally as outlined in the next section.

Legal Protections and External Remedies

Sexual harassment is not only prohibited by Franklin Square Public Library but is also prohibited by state, federal, and, where applicable, local law.

Aside from the internal process at Franklin Square Public Library, employees may also choose to pursue legal remedies with the following governmental entities. While a private attorney is not required to file a complaint with a governmental agency, you may seek the legal advice of an attorney.

In addition to those outlined below, employees in certain industries may have additional legal protections.

State Human Rights Law (HRL)

The Human Rights Law (HRL), codified as N.Y. Executive Law, art. 15, § 290 et seq., applies to all employers in New York State with regard to sexual harassment, and protects employees, paid or unpaid interns and non-employees, regardless of immigration status. A complaint alleging violation of the Human Rights Law may be filed either with the Division of Human Rights (DHR) or in New York State Supreme Court.

Complaints with DHR may be filed any time within one year of the harassment. If an individual did not file at DHR, they can sue directly in state court under the HRL, within three years of the alleged sexual harassment. An individual may not file with DHR if they have already filed a HRL complaint in state court.

Complaining internally to Franklin Square Public Library does not extend your time to file with DHR or in court. The one year or three years is counted from date of the most recent incident of harassment.

You do not need an attorney to file a complaint with DHR, and there is no cost to file with DHR.

DHR will investigate your complaint and determine whether there is probable cause to believe that sexual harassment has occurred. Probable cause cases are forwarded to a public hearing before an administrative law judge. If sexual harassment is found after a hearing, DHR has the power to award relief, which varies but may include requiring your employer to take action to stop the harassment, or redress the damage caused, including paying of monetary damages, attorney’s fees and civil fines.

DHR’s main office contact information is: NYS Division of Human Rights, One Fordham Plaza, Fourth Floor, Bronx, New York 10458. You may call (718) 741-8400 or visit: www.dhr.ny.gov.

Contact DHR at (888) 392-3644 or visit dhr.ny.gov/complaint for more information about filing a complaint. The website has a complaint form that can be downloaded, filled out, notarized and mailed to DHR. The website also contains contact information for DHR’s regional offices across New York State.

Civil Rights Act of 1964

The United States Equal Employment Opportunity Commission (EEOC) enforces federal anti-discrimination laws, including Title VII of the 1964 federal Civil Rights Act (codified as 42 U.S.C. § 2000e et seq.). An individual can file a complaint with the EEOC anytime within 300 days from the harassment. There is no cost to file a complaint with the EEOC. The EEOC will investigate the complaint, and determine whether there is reasonable cause to believe that discrimination has occurred, at which point the EEOC will issue a Right to Sue letter permitting the individual to file a complaint in federal court.

The EEOC does not hold hearings or award relief, but may take other action including pursuing cases in federal court on behalf of complaining parties. Federal courts may award remedies if discrimination is found to have occurred. In general, private employers must have at least 15 employees to come within the jurisdiction of the EEOC.

An employee alleging discrimination at work can file a “Charge of Discrimination.” The EEOC has district, area, and field offices where complaints can be filed. Contact the EEOC by calling 1-800-669-4000 (TTY: 1-800-669-6820), visiting their website at www.eeoc.gov or via email at info@eeoc.gov.

If an individual filed an administrative complaint with DHR, DHR will file the complaint with the EEOC to preserve the right to proceed in federal court.

Local Protections

Many localities enforce laws protecting individuals from sexual harassment and discrimination. An individual should contact the county, city or town in which they live to find out if such a law exists. For example, employees who work in New York City may file complaints of sexual harassment with the New York City Commission on Human Rights. Contact their main office at Law Enforcement Bureau of the NYC Commission on Human Rights, 40 Rector Street, 10th Floor, New York, New York; call 311 or (212) 306-7450; or visit www.nyc.gov/html/cchr/html/home/home.shtml.

Contact the Local Police Department

If the harassment involves unwanted physical touching, coerced physical confinement or coerced sex acts, the conduct may constitute a crime. Contact the local police department.

Adopted 1/23/2019

The Board of Trustees adopts the following as its policy regarding the selection of books and other materials:

MISSION & OBJECTIVES

It is the objective of the Franklin Square Public Library to select, organize, and to make freely and easily accessible to all the people of our community printed and other materials which will aid them in their pursuit of education, information, recreation, and the creative use of leisure time. The Library actively seeks to stimulate and expand the reading and cultural interests of both children and adults. It serves as a resource for the continuing education of all members of our community.

RESPONSIBILITY FOR SELECTION

It is the responsibility of the Library to satisfy the diverse needs and interests of our community within the limitations of space and budget. The Library recognizes its obligation to provide materials, as far as possible, which reflects all points of view.

The Library Director is responsible for the selection of materials and development of the collection in accordance with the policies established by the Board of Trustees.  The Director may assign such duties of selection and weeding of the collection to professional staff who are qualified by education, training, and experience to select and deselect library materials in all formats.

SUPPORT FOR INTELLECTUAL FREEDOM

In its selection of books and other materials, the Franklin Square Library subscribes fully to the principles adopted by the American Library Association in the Library Bill of Rights, the Freedom to Read Statement, and the Freedom to View Statement. The Franklin Square Library, therefore, incorporates these three documents as part of its book selection policy.  Selection criteria will take into account the various interests and needs of the community.  The collection will contain a wide variety of material formats, including print, audio-visual, and electronic.  In selecting materials and developing collections for adults, as well as for children and teens, library staff includes materials that represent the broad range of human experience, reflecting the ethnic, religious, racial, and socio-economic diversity not only of the community and region we serve but also the larger global perspective.  The collection will provide a broad range of opinion on current issues.

SELECTION CRITERIA AND ACQUISITIONS PROCEDURES

Collections in the library may contain popular works, classic works that have withstood the test of time, and other materials of general interest. Works are not excluded or included in the collection based solely on subject matter or on political, religious, or ideological grounds. In building collections, library staff is guided by the principle of selection, rather than censorship. Furthermore, the selection of a given item for a library’s collections should not be interpreted as an endorsement of a particular viewpoint.

To build a collection of merit, materials are evaluated according to one or more of the following standards. An item need not meet all of these criteria in order to be acceptable:

• Present and potential relevance to community needs
• Suitability of physical form for library use
• Suitability of subject and style for intended audience
• Cost
• Importance as a document of the times
• Relation to the existing collection and to other materials on the subject
• Attention by critics and reviewers
• Potential user appeal
• Requests by library patrons

In addition to general criteria listed above, the staff will consider content criteria such as:

• Authority
• Comprehensiveness and depth of treatment
• Skill, competence, and purpose of the author
• Reputation and significance of the author
• Objectivity
• Consideration of the work as a whole
• Clarity
• Currency
• Technical quality
• Representation of diverse points of view
• Representation of important movements, genres, or trends
• Vitality and originality
• Artistic presentation and/or experimentation
• Sustained interest
• Relevance and use of the information
• Effective characterization
• Authenticity of history or social setting

Special considerations for Electronic Information Sources or other non-traditional formats of materials for the collection may include:

• Ease of use of the product
• Availability of the information to multiple simultaneous users
• Equipment needed to provide access to the information
• Technical support and training
• Availability of the physical space needed to house and store the information or equipment
• Available in full text
• Demand for the format in community
• Durability of format for library use

In addition, positive reviews in professional journals will influence selection, however, alternate review sources may be considered when considering independently published items.

SELECTION OF CONTROVERSIAL MATERIAL

A balanced collection attempts to represent all sides of controversial issues as far as availability of materials, space, and budget allow. Selection is based upon criteria stated in this policy. The race, religion, nationality, or political views of an author or creator; offensive language; depictions or descriptions of violence or sexually explicit activity; controversial content of an item; or endorsement or disapproval by an individual or group in the community does not cause an item automatically to be included or excluded from the library’s collection.  All public libraries contain materials that some patrons may find objectionable. Libraries may omit from the collection materials that some patrons feel are important. In either case, the Library has procedures that patrons may use in requesting the reconsideration of materials.

GIFTS AND DONATIONS

The Library reserves the right to keep, discard, sell, or make other appropriate disposal of any books or materials that are donated as determined by its mission and needs.  Donations may be placed in the Better World Books Donation box located by the flagpole in front of the library for such time as the Library continues a contract with Better World Books.  Patrons may not stack items outside of the donation box, and materials left outside the box may be discarded by the Library.

COLLECTION MAINTENANCE AND WEEDING

Weeding of materials from a library collection is a vital part of collection development.  Franklin Square Public Library follows the general professional guidelines for weeding items from the collection, while prioritizing the needs of the Franklin Square community. The Library also looks to the American Library Association’s Collection Maintenance and Weeding guidelines.

The Library continually withdraws items from the collection, basing its decisions on a number of factors, including condition, publishing date, frequency of circulation, relevance, accuracy, community interest, local history, and availability of newer or more valid materials. Withdrawn items are donated to various organizations including the Friends of the Library or returned to Baker & Taylor as part of their Sustainable Shelves program. The proceeds from all such activities are used for the benefit of the Library. Disposal of materials is at the discretion of the Library.

POLICY REVISION

This policy will be reviewed by staff periodically. Recommended changes will be sent to the Director for review. Changes recommended by the Director will be sent to the Board of Trustees for further action.

RECONSIDERATION

The Library fully endorses the principles documented in the Library Bill of Rights and the Freedom to Read Statement of the American Library Association. Materials available in the library present a diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. The Library also selects a wide variety of library materials that satisfy the diverse interests of our community. The Library upholds the right of the individual to secure these resources, even though the content may be controversial, unorthodox, or unacceptable to some. The library’s varied collection is available to all; however, it is not expected that all of the collection will appeal to everyone.

Patrons who wish to request the withdrawal or reclassification of materials currently owned by the library are encouraged to discuss their concerns with a library supervisor or its director. If the patron is not satisfied with the response to their request, the manager will provide the patron with information and a form to request formal reconsideration of the library resource. The Director may form a Reconsideration Committee at any time to handle a reconsideration request.  Withdrawn items are donated to various organizations including the Friends of the Library or returned to Baker & Taylor as part of their Sustainable Shelves program. The proceeds from all such activities are used for the benefit of the Library. Disposal of materials is at the discretion of the Library.

RECONSIDERATION PROCEDURE

Guiding Principles

Whether during an informal complaint or a formal reconsideration of a library resource, library staff, administrators, trustees, and Reconsideration Committee members complete their work using general agreed-upon principles such as:

• Libraries have diverse materials reflecting differing points of view, and a library’s mission is to provide access to information to all users.
• All library users have a First Amendment right to read, view, and listen to library resources.
• The Library Bill of Rights and the Freedom to Read Statement of the American Library Association can be used as guiding documents.
• Any person has the right to express concerns about library resources and expect to have the objection taken seriously.
• When library resources are reconsidered, the principles of the freedom to read, listen, and view are defended rather than specific materials.
• A questioned item will be considered in its entirety, not judged solely on portions taken out of context.
• Parents or guardians have the right to guide the reading, viewing, and listening of their children but must give the same right to other parents/guardians.
• Questioned items will remain in circulation during the reconsideration process.

Library Statement of Policy on Reconsideration

The Library fully endorses the principles documented in the Library Bill of Rights and the Freedom to Read Statement of the American Library Association. Materials available in the library present a diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. The Library also selects a wide variety of library materials that satisfy the diverse interests of our community. The Library upholds the right of the individual to secure these resources, even though the content may be controversial, unorthodox, or unacceptable to some. The library’s varied collection is available to all; however, it is not expected that all of the collection will appeal to everyone.

Patrons who wish to request the withdrawal or reclassification of materials currently owned by the library are encouraged to discuss their concerns with a library supervisor or its director. If the patron is not satisfied with the response to their request, the manager will provide the patron with information and a form to request formal reconsideration of the library resource. The Director may form a Reconsideration Committee at any time to handle a reconsideration request.  Withdrawn items are donated to various organizations including the Friends of the Library or returned to Baker & Taylor as part of their Sustainable Shelves program. The proceeds from all such activities are used for the benefit of the Library. Disposal of materials is at the discretion of the Library.

Informal Complaints

 The process begins with a librarian discussing the complaint with the patron who brings it to the service desk. During that interaction, the librarian will explain that the library has materials for everyone and everything goes through a selection process or is purchased because of patron requests. The librarian should offer to assist the patron to find alternate materials that would better meet the needs and interests of the patron and/or their family members. If the patron chooses to go forward with the challenge, the complainant should be provided with a request for formal reconsideration form.

 Request for Formal Reconsideration

 The following steps will be used when an individual feels that further action is necessary to address concerns about a library resource. For the duration of this process, the material in question will remain in circulation in the library collection.

1. A concerned patron who is dissatisfied with earlier informal discussions will be offered a packet of materials that includes the library’s mission statement, selection policy, reconsideration form, and the Library Bill of Rights.
2. Patrons are required to complete and submit a reconsideration form to the library director.
3. The Director, with appropriate professional staff, will review the reconsideration form and the material in question, to consider whether its selection follows the criteria stated in the collection policy. The Director may form a Reconsideration Committee.
4. Within 15 business days, the Director will make a decision and send a letter to the concerned person who requested the reconsideration, stating the reasons for the decision.
5. If the individual is not satisfied with the decision, a written appeal may be submitted within 10 business days to the Board of Trustees.
6. If the Board plans to address the appeal at their board meeting, the individual will be notified of when and where the meeting will be held.
7. The Board of Trustees reserves the right to limit the length of public comments.
8. The decision of the board is final.

Reconsideration of Material Form PDF

 RECONSIDERATION COMMITTEE

 The Director may form a Reconsideration Committee at any time to aid in a reconsideration decision.

Amended 11/19/19, 10/26/20, 5/24/2021

I. Policy Statement

The Franklin Square Public Library provides Internet access as a logical extension of the traditional reference and informational services offered by the Library.  However, the Library has no control over the information accessed on this network and assumes no responsibility for its content, quality, accuracy or currency.

The Library is a forum for all points of view and endorses the principles of intellectual freedom.  Some sites on the Internet may be considered controversial or offensive to some individuals.  Users are responsible for the choices of sites they visit.

II. Rules and Regulations

• Users are prohibited from engaging in inappropriate network usage including hacking and other unlawful activities and must comply with all State and Federal laws including all U.S. copyright regulations.
• Library computers shall not be used to display, print, transmit or distribute threatening material; expressions of bigotry, racism or hate; obscene or sexually explicit material; or material protected by trade secret. Viewing of certain materials in the Library may be considered unlawful. Without wishing to censor access, the Library reserves the right to prohibit material that is unlawful for viewing in public areas or in violation of Library policy.
• No more than two persons at a time may use an Internet computer.
• The Library reserves the right to limit search time on the Internet to half an hour.
• Users may print out search results at a fee set by the Library.
• Users may not alter or damage the Library’s computer equipment or software and will be held financially responsible for damage.
• Librarians will try to assist you in operating the machinery or in recommending appropriate search techniques for your research. They cannot, however, provide extended assistance or instruction.
• The Franklin Square Public Library cannot be held responsible for any loss of privacy, fees incurred and/or personal harm caused to patrons due to disclosing of personal information over the Internet. Patrons, especially minors, should exercise extreme caution before giving their names, telephone numbers, addresses, credit card numbers or other personal information out over the Internet.
• Failure to comply with Library’s rules and regulations will result in the termination of the user’s Internet access privileges PERMANENTLY. Appeals by library patrons relating to the revocation of Internet privileges shall be made to the Board of Trustees in writing in accordance with the procedure set forth in the Library’s Maintenance of Public Order Policy.
• The Library reserves the right to modify this policy at any time.

Adopted 7/29/1997
Revised 12/17/2002
Revised 10/26/2010
Revised May 2019

OVERVIEW

Each public employer in New York must prepare a Pandemic Operations Plan in the event the Governor declares a public health emergency involving a communicable disease. This Plan has been reviewed with the input of CSEA Local 1000, approved, and placed in full effect.

This plan has been developed in accordance with S8617B/A10832 which amends New York State Labor Law section 27-c and New York State Education Law paragraphs k and l of subdivision 2 of section 2801-a (as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable, to address public health emergency planning requirements. 

No content of this plan is intended to impede, infringe, diminish, or impair the rights of us or our valued employees under any law, rule, regulation, or collectively negotiated agreement, or the rights and benefits which accrue to employees through collective bargaining agreements, or otherwise diminish the integrity of the existing collective bargaining relationship.

ADOPTED by the Franklin Square Public Library Board of Trustees 3/22/2021

PURPOSE

The Franklin Square Public Library has adopted this Pandemic Response Plan in compliance with New York State Labor Law §27-c to implement operational plans in the event of certain declared public health emergencies including, but not limited to, novel coronavirus (COVID-19) or other communicable disease or pandemic illness.  This Plan has been reviewed with the input of CSEA Local 1000, approved, and placed in full effect.

The primary goals of Franklin Square Public Library’s Pandemic Response Plan are to establish:

• The roles and responsibilities during all phases of an public health emergency
• Preparedness activities and response protocols
• Coordination and decision making for the continuation of operations

The Pandemic Response Plan is designed to ensure precautionary, response, and recovery measures to a public health emergency involving a communicable disease threatening to impact or immediately impacting the library’s staff, trustees, volunteers, and/or community members. 

ADMINISTRATION

The library Director as authorized by the Board of Trustees administers the Pandemic Response Plan. This includes activating the plan, establishing an internal communications network, and coordinating all response and recovery activities. If, for any reason, the Director is unable or unavailable to administer the plan, administrative authority shall be passed to the Assistant Director.

DEFINITIONS

The following terms are hereby defined for the purposes of this policy:

• Personal Protective Equipment (PPE): Equipment worn to minimize exposure to communicable disease or pandemic illness as mandated by local, state, or federal law and/or any Executive Orders related to the public health emergency or mandates issued by federal agencies including the Center for Disease Control (CDC).
• Employee: Any person employed by the Franklin Square Public Library regardless of job classification or title.
• Contractor: Any individual performing paid services for the library but not an employee of the Franklin Square Public Library.
• Essential: Designation made to an employee, member of the Board of Trustees, or contractor whose duties require them to be physically present at the Franklin Square Public Library to perform their job, OR tasks that are vital or necessary to the safety or operational needs of the library.
• Non-essential: Designation made to an employee whose duties do not require them to be physically present at the Franklin Square Public Library, OR tasks that are not vital or necessary to the safety or operational needs of the library.
• Communicable disease: Illness caused by an infectious agent that occurs through the direct or indirect transmission of the infectious agent or its byproducts or via inanimate environment or object to a susceptible person or persons.
• Retaliatory Action: The discharge, suspension, demotion, penalization, discrimination, or other adverse employment action taken against any employee.

ESSENTIAL EMPLOYEES OR DUTIES

In the event of a state-ordered reduction of in-person workforce, the library Director, Account Clerk, and Custodian, and members of the Board of Trustees shall be designated as an Essential Employees and is permitted to be physically present at the Franklin Square Public Library to perform tasks essential to their job or the operations of the library including, but not limited to, maintenance to the facilities that could otherwise threaten or pose a risk to the library’s facilities if not performed; bookkeeping such as accounts payable, accounts receiving, and processing payroll; and/or accepting, sorting, and opening postal mail or packages. 

Any additional essential tasks may be delegated to specific employee(s) or contactor(s) at the discretion of the Director and will be permitted to be physically present at the Franklin Square Public Library to perform only the designated essential tasks as assigned. 

TELECOMMUTE/WORK FROM HOME

In the event of a state-ordered reduction of in-person workforce, the Franklin Square Public Library’s Remote Work Policy will be implemented. 

Employees whose duties and routine tasks require the use of a computer and/or internet access, will be provided library-issued equipment necessary to perform those duties and tasks. 

Instructions will be provided for downloading/installing any software for employees to perform their duties remotely. Instructions for transferring office phone lines (to personal cell phones and/or Google voice equivalent) as applicable to the employee’s job description will be provided. 

IN-PERSON REPORTING

The Director will coordinate the schedule for employees and contractors reporting to the library in-person to perform essential tasks so that the Franklin Square Public Library remains in compliance with the state-ordered reduction of in-person workforce. No employee or contractor is permitted to report to the Franklin Square Public Library without authorization from the Director.

PERSONAL PROTECTIVE EQUIPMENT

PPE as required by local, state or federal laws or Executive Orders will be provided by the Franklin Square Public Library. Employees are not financially responsible for mandated PPE. Employees may provide their own PPE if they desire and if it is in compliance with all local, state, or federal laws or Executive Orders and CDC regulations.  

The Franklin Square Public Library will provide any necessary training for mandated PPE including proper use and disposal.

The Franklin Square Public Library will keep a supply of PPE in storage in the event a public health emergency is immediately declared. All employees will be aware of the storage location of PPE. The Custodian will monitor PPE supply levels and replenish the supply as needed. 

Failure to comply with PPE mandates may result in disciplinary action.

EXPOSURE TO COMMUNICABLE DISEASE

If required by local, state or federal laws or Executive Orders, mandatory, continuous health screening practices will be implemented for all employees.

In the event an employee is exposed to a known case of the communicable disease that is the subject of the public health emergency, exhibits symptoms of such disease, or tests positive for such disease, the following procedures will be immediately implemented:

• The employee must not report to the library or they must leave the premises immediately, if already at work, and notify the Director.
• The Director will notify both local and state health departments and will follow guidance specific to workplaces with a suspected or positive case.
• The Director and the employee will determine which other staff members were in close contact and possibly exposed to the communicable disease.
• The Director and the employee will determine which areas of the library are now considered “contaminated” and need to be immediately closed.

CLEANING CONTAMINATED AREAS

• Upon recommendation of the Director, and approval by the Board of Trustees, the library will immediately close in order to address contamination of the facility.
• The Library will be quarantined for a length of time determined by local or state health departments.
• After the determined length of time, the area(s) used by the employee will be cleaned, vacuumed, and disinfected including work spaces, bathrooms, common areas, shared electronic equipment like computers, tablets, keyboards, and other office supplies.
• The Library will be cleaned by Custodial/Cleaning staff using approved disinfectants and wearing appropriate PPE.
• The library will continue routine cleaning and disinfecting and logging these activities as recommended.

CONTACT TRACING

The Director will adhere to local and state guidance regarding Contact Tracing which may include reporting or contacting other employees, contractors, visitors, and patrons who voluntarily supplied their information for the purpose of Contact Tracing who may have been in close contact with the employee suspected or confirmed to have the communicable disease. The Director will keep the health status of employees confidential. 

COMPENSATION

The Franklin Square Public Library will adhere to all local, state, or federal laws or Executive Orders regarding sick leave or expanded family and medical leave for specified reasons related to this communicable disease. 

RETURNING TO WORK

• If an employee is exposed to the communicable disease or exhibits symptoms of the communicable disease, they must follow all local and state health department directives which may include being tested for that communicable disease and/or quarantining for a specified amount of time at home.
• If an employee has a suspected or confirmed case they must not report back to work until they have met all of the following criteria in consultation with a healthcare provider and in accordance with local, state, and/or federal criteria specific to the communicable disease.
• All other employees will be provided instructions for returning to work dependent on the determination of risk of exposure by the local or state health department during Contact Tracing. 

MITIGATING RISK

Reporting to work following a known-exposure to the communicable disease, having symptoms consistent with the communicable disease, or following a positive test without being medically cleared to return to work as defined above will be considered a violation of library policy and may result in disciplinary action. 

The Franklin Square Public Library will not take any retaliatory action for employees not reporting to work due to a suspected or confirmed case of the communicable disease. Employees must follow the established protocols for reporting an absence.

CONTINUATION OF OPERATIONS

In the event of a declared public health emergency involving a communicable disease, the Director will address operations according to the following outline. Some circumstances will require deviation from this sequence in order to best serve the safety and health of the library staff and community.

• Assess the emergency declaration as it relates to the library’s facilities, materials, staff, or community.
• Notify the appropriate persons including employees and the Board of Trustees.
• Determine the next steps, with the information available, regarding:
  • Services or service points
  • Hours of operation
  • Personnel
• Draft a press release or statement to the public
• Document in detail the sequence or timeline of events before, during, and after the declared public health emergency.
• Prepare for recovery.

COMMUNICATION

Once approved by the Board of Trustees, this Pandemic Response Plan will be published in a clear and conspicuous location at the Franklin Square Public Library and on the library’s website. A copy will be provided to all employees. 

ONGOING USE EVALUATION

This Pandemic Response Plan was as required by law with the health and safety of the library’s employees and community as the top priority. 

The Pandemic Response Plan will be evaluated annually by the Director and Board of Trustees and updated as needed.

Questions or concerns regarding Franklin Square Public Library’s Pandemic Response Plan should be directed to the Director.

Adopted 3/22/21

The Board of Library Trustees allows the use of its meeting rooms by individuals and groups for civic, educational, philanthropic and recreational purposes.  Meeting room use is permitted to individuals and groups regardless of their beliefs or affiliations.  Authorization to use the Library’s facilities does not reflect endorsement by the Library of the general or particular program, position, or purpose of any persons or organizations.  The Library’s meeting rooms shall not be used for entrepreneurial or commercial purposes, for the solicitation of business, for profit, or for fundraising.  No goods or services shall be promoted, sold, or exchanged upon the premises, or by sample, pictures, or descriptions.  Continued use of facilities by any group or organization is contingent upon observance of all Library, state and local laws, rules and regulations. Permission for future use may be withdrawn for infractions of rules or for loud or boisterous behavior.

In the event of emergency closing of the Library, all scheduled meetings are automatically canceled.  Where feasible, the Library shall make every effort to reschedule a cancelled event.  However, under no circumstances shall the Library be responsible for any costs, loss, damages or expenses due to the cancellation.

The library meeting rooms are available upon request under the following conditions:

1. The request is from a non-profit organization or community group located in the Franklin Square Union Free School District (UFSD #17)
2. The person requesting the use of the room must have a valid Franklin Square Library card.
3. The majority of the organization or group must reside in UFSD #17.

The meeting rooms may not be used for partisan political activity, including campaigning for public office, except in the event that the Library schedules a political forum, inviting members of multiple political candidates to address the public.  In addition, it may not be used for proprietary or fund raising events except for the Friends of the Franklin Square Public Library.

All meetings must be open to the general public and no admission fees charged.  Due to fire regulations, the maximum capacity of the Large Meeting Room in the North West corner of the building is 75 people, the J Craft Room is 30 people and the Quiet Study Room is 6 people.

No signs, posters, displays, etc., promoting a meeting or program by an organization or group may be placed anywhere in the library or on its premises without the express approval of the Library Director or his/her designee.  Any such items will be removed by the Library and destroyed.

Groups showing copyrighted movies in the library’s public meeting rooms are solely responsible for obtaining written public performance licensing rights. Borrowing, renting, or purchasing a movie does not carry with it the right to show the movie outside the home.  The library must be provided with proof of public performance licensing rights. The library is not responsible for securing these rights.

Scheduling of meetings depends upon the availability of the rooms and must be arranged with the approval of the Library Director or designee by filling out the Meeting Room Application. Scheduling of the meeting rooms for Library purposes takes precedence over other issues.  Requests to use the Meeting Rooms may not be made more than 2 months in advance and within less than five business days.  No meeting shall begin sooner than 15 minutes after the Library opens for business or end later than 15 minutes prior to closing.

All initial requests for use of the meeting rooms must be approved by the Board of Trustees.  Subsequent usage may be approved by the Library Director or designee.  If the meeting rooms are not used by the organization or group for a period of 18 months following the initial request, then a new request must be made in writing and approved by the Board of Trustees.

Revised 12/20/2017, Revised 6/27/2018, Revised 11/22/2021

Application PDF

Request Form PDF

The objective of this policy is to provide for purchase of minor items needed for day to day library operations.  The Library shall establish a Petty Cash fund of $250.00 which is to be used as needed to maintain library operations and to make payment for certain expenses.  The Director/Assistant Director is designated to administer and be responsible for such fund.  Expenditures from petty cash are to be made upon the staff’s submission of itemized vouchers for materials or services furnished to the Library.  The petty cash fund shall be closed out at the end of each fiscal year, and the general fund reimbursed by the original amount transferred to the petty cash fund.  All petty cash expenditures are to come from, and be reimbursed to, this account.  The petty cash fund is listed on the annual budget sheet under the category ‘administration.’  Petty cash expenditures are to be reported to the Board on a monthly basis. The report shall list all expenditures and the total expenditure for that month.  The petty cash fund shall be reimbursed monthly in an amount equal to the total of such petty cash bills which the Board approves.

Approved 9/16/2003